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And the event management software market might just be the broadest of all the event tech markets, mainly because so many types of tools are included under the umbrella of event management, which spans from enterprise-level conference and meeting management software, event registration and ticketing tools, events apps and virtual event.

Event management software is an event planner's best friend. Download alexa app for mac. Like a super hero needs their reliable sidekick, you need event management software that can save you time, keep you organized, and take care of every detail of your event — so you can catch up on your sleep!

Imagine engaging your attendees at your business conferences or corporate events at a whole new level. Leveraging event planning software, you can even attract more attendees to your conferences and trade shows. Think how helpful would it be to increase event ROI?

There is a ton of event planning software on the market. Before committing to a technology, why not compare the most popular event planning tools? With this guide, you can be sure to choose the best tool for your unique event.

How to Choose the Best Event Management Software

Start by prioritizing your needs. Would you like to save time handling tedious event management tasks such as creating and updating conference schedules over and over? Would you like to increase attendee participation and help your exhibitors create more businesses? Or how about saving money with a better event registration / ticketing system?

Then, it's time to see which event management software can meet your needs. While you read through the 'Organizers' Favorite Event Management Software' listed below, ask yourself these questions:

1. What do you need for your event? A ticketing system, a web or mobile brochure, event website, attendee engagement solutions, attendee check-in tool, lead retrieval tools for exhibitors…Write down all you can think of.
2. What are the different strengths of the event planning software? Can one software cover all of your needs?
3. Is the event planning software mobile-friendly? Do they offer an app for your attendees too?
4. What are their reviews like in app stores and user communities?
5. How easily can you adopt them? Check if you can schedule a live demo or even test it out in advance.

Organizers' Favorite Event Management Software

1. Eventbrite

This is a popular ticketing solution for events ranging from small meetups to large concerts. The system is customizable and allows people to register from their phones. You can use it to send email confirmations and reminders.

They charge an extra 3.5% of the ticket price plus $1.59 per ticket and you can pass this fee onto the ticket buyers. While Eventbrite is well known, some organizers think the fee is a bit high.

Summary: Popular for smaller or entertainment events. A bit pricey compared to other registration tools and all-in-one event planning software. For example, Whova only charges 1% + $0.99 per paid ticket, which can save you several thousands of dollars.

2. Whova (All-in-One Event Management Software)

There are so many event planning solutions, but most are specialized for one function. It is time-consuming and pricey to juggle multiple pieces of software. Whova all-in-one event management software enables you to seamlessly manage your event from beginning to end within one system. It provides flexibility to opt in/out of certain functionalities according to your needs (e.g. logistic management tools, conference management software, attendee and exhibitor engagement solutions).

Specifically, it can help with event registration, event marketing, attendee engagement through the conference app, event website creation and agenda management, attendee check-in, name badge generation, and more. The Whova event app and Whova registration are popular in the US/Canada, Europe, Australia, Asia, and beyond.

Summary: An affordable, mobile-friendly, all-in-one event management platform. Whova has won multiple awards including the People's Choice Award and the Best Event App Award at the Event Technology Awards ('Oscars' of event technology). The Whova app has the highest ratings in app stores among all event apps. Whova offers customers many time-saving event management tools for free. Request more information here.

3. Trello

This is a project management software. If you're into the 'to-do', 'doing' and 'done' task management approach, you'll love Trello. It has a strong visual interface, simple usability, and collaboration features.

While communication within Trello is strong, it's not very powerful when it comes to allowing users the ability to take a step back and get a big picture of the entire event management process. There is no master calendar view for a bird's eye picture, only a task-by-task view.

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Summary: A good tool to track the progress of each task. While it can be used as an event planning software, it's hard to see the entire project status for event or conference management.

4. OpenConf

OpenConf is a conference management software used by many academic conferences. It allows organizers to call for paper submissions, build peer-review process, and approve and publish content. Users can search session information with built-in search functionality. OpenConf provides a website builder and online registration as well.

Summary:Specialized for academic conferences. Users can streamline processes such as call for papers, paper reviews, and publishing the results.

5. Boomset

Boomset provides check-in, on-demand badge printing and guest list management system. It allows facial recognition check-in and tracking attendees with RFID-enabled wristbands. Using badges and wristbands, attendees can even purchase merchandise, meals, drinks during events.

If you'd like to add a fast check-in tool to your current event planning solution, it is a good option to consider. If you are hesitating to adopt a special device only for a check-in, first check whether your online registration system or event management tool provides a check-in feature with QR scanning.

Summary: It can be an event planning platform suitable for a big festival or a crowded event that needs a fast check-in. However, if you don't want to adopt a special device, consider mobile app solutions like Whova, which supports day-to-day check-in, session check-in, session capacity and attendance management on smartphones.

6. Everwall

There are many platforms that help you collect and display tweets about your event on a big screen in real time. One of the first social media walls, Everwall (formerly Tweetwall) gets posts on displays quickly and also provides extensive moderation, customization, and advertising options.

If you already use Hootsuite to manage social media, it would make more sense to use HootFeed. If you use the Whova event app, check out Whova's Social Wall. This tool automatically pulls out activities from the event app, tweets, session reminders, and photos taken by attendees to sponsors, live polls, and more. These activities are then displayed on a big screen — and all for free if you use Whova event management software.

Summary: Social media wall that displays live tweets on a big screen. Be sure to check out other advanced tools that can automatically pull a live feed from your event management app.

7. WordPress Theme

WordPress is a popular content management system used by over 80 million websites and fully customizable thanks to many themes and plugins. You can find WordPress themes for conference and event management and build your own event websites.

You may experience a steep learning curve if you are not familiar with WordPress. What's more, you have to manually update event content such as conference agenda and speaker information over and over again, which is tedious and error-prone.

Summary: A general website builder. It's not an event planning software but there are a few built-in themes for event websites. Its content management is not tailored to conferences, requiring you to manually update event information repeatedly. As an alternative, there is an all-in-one event management system that provides an event website builder with many templates. What's more, you can let your web content (e.g., agenda, speaker lists) auto-update based on the information in the conference management software. Mac backup software open source download.

8. Slido

It is well-known for a QA and live polling system. It enables users to crowdsource top questions in order to drive meaningful conversations. A live poll increases attendee engagement and participation, so many event apps and conference management tools also provide live poll features.

If you are hesitating to adopt another app only for QA/live polls, first check whether your event app offers all the aspects that your event requires. For example, you can see how it displays the results on a big screen, whether it provides numerous live poll question templates for easy setup, whether it supports question ranking, auto-reminders, embedding into speakers' slides, etc.

Summary: It is a specialized mobile app and event planning software to collect attendees’ questions or get feedback through live polling. So if you'd like to have one versatile app providing other features as well (personalized agenda, announcement, networking, gamification, document/photo sharing), check out other tools like Whova.

How It Works - Whova Event Planning Software

You may be wondering how event planning software like Whova works. Below is a short video to show you how Whova helps busy event organizers save time and money, as well as enhance the overall attendee experience.

Free Live Demo - Whova Event Management Software

Now that we've given you a comprehensive list of the most popular event management software, you can confidently decide which options to further explore. Keep in mind that it's not about which software we say is best, it's about what works best for your event. The right tool could very well turn you into a rockstar event organizer.

Click here to request a free live demo from Whova.

Struggling to manage your events smoothly? Check out these top three free and open source event management solutions for some help.

Imagine this: You’re using a free event management software platform to manage your event. You used it to create an event page for promotions, and you registered attendees with it. But, now it’s two days before the event, and you need to send a reminder email to all your registered attendees—but the software doesn’t offer that feature.

Failing to send a reminder email can result in a lot of no shows to the event, simply because it slipped their minds. Had you evaluated the software more thoroughly before choosing it, this situation could have been avoided.

There are several free and open source solutions on the market. However, finding a tool that meets all your needs requires an evaluation of its features. To help you do that, we have prepared this list of the best free and open source solutions. To be considered for this list, the software had to offer at least the following functionalities:

• Enable organizers to create an event page or website with details such as location and times.
• Allow attendees to register for events and/or buy tickets/passes.

Other important event management features include attendee management, barcode/QR scanning, email marketing, and mobile apps. However, these features were not requirements for inclusion in this list.

What do we mean by “best”? Each of the three tools included in this article has had a minimum user rating of four out of five on Capterra’s software directory in the past year. For more details on how we selected these products, you can review our methodology here.

3 best free and open source event management software

1. Allevents.in

Allevents.in is an event discovery and online ticketing platform that doubles as an event management tool. The platform helps you tap into an existing base of event-goers online and reach audiences more quickly than setting up a web page from scratch would.

In its free service, the tool offers event listing and ticketing, as well as 200 email credits that can be used to send promotional emails to attendees (one email credit = one email).

Event ticketing in Allevents.in (Source)

The tool helps organizers bring their events to local audiences with dozens of city pages—spanning 18 countries—that list events happening in each locale. When users open the platform on a browser or mobile app, they are automatically shown the events in their location; they can also choose to view events in other cities.

Here’s what reviewers on Capterra say about Allevents.in:

Cost to upgrade: Cost estimates not provided by the vendor; plans are customizable depending on buyer needs.

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Mobile app: Android, iOS

Most suitable for: Organizers of one-time or recurring events that want to reach a mass audience. These can include food festivals, book readings, auto shows, dance festivals, and cultural festivals.

Highly rated by: In 2018 and 2019, all Allevents.in’s reviewers came from small businesses (fewer than 200 employees) spread across a mix of industries, including event services, entertainment, arts and crafts, and music.

2. Eventleaf

Eventleaf is a tool that allows you to create and promote event pages, as well as register attendees and sell tickets. The free version of the tool allows you to register up to 100 attendees per year, regardless of the number of events. It also allows you to build event websites and set up marketing campaigns for events.

Setting up ticket sales in Eventleaf (Source)

While Eventleaf is primarily a cloud-based tool, the vendor also offers a desktop version. The desktop version functions while offline and syncs with the cloud version when connectivity is reestablished.

Here’s what reviewers on Capterra say about Eventleaf:

Cost to upgrade: There are three paid plans: Basic ($1 per attendee), Professional ($2 per attendee), and Ultimate (custom pricing).

Mobile app: Not available.

Most suitable for: Organizers of one-time or recurring events with a niche audience. These can include trade shows, corporate training events, seminars, networking events, and conferences.

Highly rated by: In 2018 and 2019, 64% of Eventleaf’s reviewers came from small businesses (fewer than 200 employees), 18% from midsize (201 to 1,000 employees), and 18% from large businesses (over 1,000 employees). Reviewers are spread across a mix of industries.

3. Odoo Events

Odoo Events is open source software that offers features for all stages of the event planning process. You can use it to design and set up events pages, organize and schedule events on an event calendar, and manage attendee registrations. You can also use it to promote events via email marketing; integrate with social media, SEO tools, and Google Analytics; and do online and offline ticket sales.

Events calendar in Odoo Events (Source)

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The software integrates with other Odoo applications, such as Website Builder, Blogs, CRM, and Email Marketing. Given the platform’s open source architecture, you’ll need to take the costs of deployment into account. You can choose to host it on-premise if you already have the necessary infrastructure or budget to build it up. Otherwise, you can choose to host it on Odoo’s Cloud Platform for a custom price or with a third-party cloud provider.

Here’s what reviewers on Capterra say about Odoo:

Cost to upgrade: The tool is available for free.

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Mobile apps: Not available (Odoo integrates with third-party vendors for event-related apps and app integrations).

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Most suitable for: Organizers of recurring events with a mass audience, such as sports leagues, music festivals, and auto shows.

Highly rated by: In 2018 and 2019, 82% of Odoo’s reviewers came from small businesses (fewer than 200 employees), 10% from midsize businesses (201 to 1,000 employees), and 8% from large businesses (over 1,000 employees). Reviewers are spread across a mix of industries, including sports, telecommunications, and marketing and advertising.

Next steps

Selecting event management software can be an overwhelming experience. There are various factors to consider, such as number of attendees, feature requirements, and hosting. Therefore, it is always a good idea to thoroughly explore a few solutions before choosing one.

To help you evaluate event management solutions, here are some important points to keep in mind:

• Size of events you plan to host: While some free solutions are equipped to handle hundreds and even thousands of attendees, others might cap the attendees at 100. Before you choose a solution, know the size of the crowd you intend to cater to, and choose accordingly.
• Marketing and promotions needs: Online marketing is an integral part of selling tickets for your events. While some tools let you do various marketing activities within the system, others integrate with third-party tools for marketing automation and promotional activities. Explore marketing-related functions of the tool thoroughly before choosing one.
• Deployment options: In cloud-based deployment, the vendor is responsible for hosting the solution and taking care of any maintenance. You can choose a plan priced on a per-user per-month or per-attendee basis. On the other hand, with on-premise deployment, the responsibility of hosting and maintaining the solution lies with you. You might need technical expertise to host it. Choose a deployment model that you are technically as well as financially equipped for.
• Experience of other users: Find out what the users of a tool have to say about it. Watch out for any common problems users are facing and what kind of customer support the tool offers. You can read user reviews on Capterra to learn more.

If you are currently using an event management tool, or have used one in the past, feel free to share your experience with us in the comments below.

Methodology

Products considered in this list must be free. We classify a product as free if:

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• It offers a stand-alone free version of the software.
• This is not a trial version of the software where you must purchase the product after a set period of time.

The products that met the above criteria were then evaluated against our event management software definition: Event management software automates marketing, registration, coordination, and scheduling of events. Allowing users to register or buy tickets, event scheduling, and attendee management were considered core features when evaluating the products. Any other features were considered a bonus.

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Solutions that met the market definition also needed a minimum of 10 reviews published on the event management software category page between Sept. 20, 2018 and Sept. 20, 2019. During the same period, the product had to also have a rating higher than 4.0 out of 5. The three solutions that met all the above criteria have been included in this article.

Note: Listed pros and cons are derived from features listed on the product website and product user reviews on Gartner Digital Markets domains (Capterra, GetApp, and Software Advice). They do not represent the views of, nor constitute an endorsement by, Capterra or its affiliates.

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Looking for Event Management software? Check out Capterra's list of the best Event Management software solutions.